General Purchasing Conditions
General Purchasing Conditions Pars Komponenty s.r.o. 2016
“Buyer”: Pars Komponenty s.r.o., Malá Strana 451, 742 13 Studénka, Butovice, IČ 25821547
1.1 The purpose of these General Purchasing Conditions (hereinafter referred to as „GPC“) is to define the general conditions for the purchase of goods and services according to customer’s order.
- Object of GPC
2.1 The object of these GPC is the sale of goods, according to the specifications of the Buyer indicated in the written order, subsequently confirmed by the Buyer in writing. The Seller undertakes to supply ordered goods to the Buyer according to individual orders and according to these purchasing conditions.
All deliveries will be made in the quality required under applicable international, European and Czech or national technical standards, in accordance with the data specified in the order and the drawings.
- Conclusion of the purchase contract
3.1 A draft contract is a written order of the Buyer. Orders must be made in writing, either in a form of an ordinary correspondence or by electronic mail (e-mail). The contract is entered into by confirming the order of the Buyer by the Seller.
3.3 The Seller sends the Buyer a written response to the order (an acceptance, a rejection, reservations) in the form of a certified mail or an e-mail within three working days. If no response is sent to the Buyer after this period, it shall be deemed that the contract is not concluded. The delivery period stated in the order confirmation confirmed by the Seller is binding.
3.4 The order can be canceled by the Buyer no later than 2 business days after it is sent to the Seller without penalties and other sanctions by the Seller.
- The rights and obligations of the Seller
4.1 The Seller agrees to deliver goods to the Buyer in accordance with the requirements specified in the attached order form and its appendix. The Seller is aware of the fact that the delivered goods are assembled by the Buyer especially in components intended for vehicles of public transport.
4.2 The Seller will retain the marking of individual elements set by the Buyer and will also use these abbreviations and markings in mutual communication.
4.3 The Seller states that its deliveries comply with applicable international, European and Czech or other national standards specified in the order, and they are not harmful to human health. The Seller shall attach the relevant valid certificates to deliveries if they are specified in the relevant order form. With the first delivery of the specified product in accordance with Act no. 22/1997 Coll. the Seller will enclose the CE Declaration of conformity and homologation certificate for the product subject to homologation. In case of supply of chemicals, the Seller will also enclose technical and safety data sheets to the first delivery regarding the protection of people, the environment and handling of hazardous substances. The delivery shall be deemed incomplete if not accompanied by all required documents.
4.4 Upon receipt of the goods the Seller will hand over the delivery note which will be confirmed by the Buyer.
4.5 The Seller is obliged to pack the goods and ensure them for transportation in the usual way in order not to damage or destroy them. The costs for packaging are charged to the Buyer at the price.
4.6 The Seller shall mark each package with a label containing, inter alia, the following information:
– Product designation (a drawing number or name), a card number, quantity in the package, the customer’s order form number, the number of the complaint protocol if the delivery was made on the basis of a complaint.
4.7 The Seller shall at the request of the Buyer submit an effective insurance contract for insurance against damage caused by defectiveness of the product. A failure to comply with this obligation means a substantial breach of the contract.
- Rights and obligations of the Buyer
5.1 The Buyer is entitled to audit at the Seller after a previous mutual agreement.
5.2 The Buyer may withdraw from the contract without penalty and claim for damages from the Seller in the event of a serious breach of this contract and also if the Seller breaches of the obligations included in Articles 4 and 7 of these GPC during the term of this contract.
- Purchase price
6.1 The purchase price for the properly delivered goods will be paid after a receipt of an invoice issued with a maturity of 45 days after its delivery to the Buyer. In case of any doubts, it is considered that the invoice was delivered the third day after the date of its dispatch. The invoice is paid on time, when the amount is debited from the account of the Buyer.
6.2 In the event of late payment for delivered goods, the Seller may charge the Buyer a contractual default interest at the rate of 0.05% per day from the outstanding amount at the specified time.
6.3 The Seller agrees that the issued financial documents will meet the requirements of a tax document and will contain the order number and the delivery note number. Both sides have the right to return a document which does not contain any requisite before the due date without paying. The returned document shall be marked with the reason for its return. Both parties are bound either to correct the document or to issue a new one according to the nature of the incorrectness. A justified return ceases to run the original maturity period.
- Delivery place and date
7.1 The Seller agrees to carry out a supply in accordance with the rules of INCOTERMS …………………. address of the Buyer.
7.2 If the payment of bank charges is embodied in the delivery, each contracting party will pay fees related to their bank account.
7.3 The purchase contract provides for a term of performance. If not specified in the purchase contract, the Seller is obliged to deliver the goods within 14 days of signing the contract.
7.4 In the event of late delivery the Buyer can charge the Seller a contractual penalty amounting to 0.05% of the total price of the subject without VAT, but at least 500, – CZK for each day of the delay, this penalty does not compensate for a claim for damages. The contractual penalty is payable within 14 day of the provable dispatch of accounting to the Seller.
7.5 Civil Code §2093 Act no. 89/2012 Coll., does not apply to the contractual relationship.
- Documents relating to goods
8.1 The Seller shall provide the Buyer with documents that are necessary for taking over the use of goods as well as other documents stipulated in the order, in the place of performance upon delivery of goods.
8.2 A part of each supply is a control document according to ČSN EN 10204 / 3.1, Statement of welds, VT protocol and certificates of materials by means of which the seller or manufacturer acknowledges the quality of the product and its conformity with the order form.
The Seller always accompanies the first shipment of a new product with a control document „Inspection certificate 3.1“ according to EN 10204 with supplies of basic materials and products produced by special processes.
8.3 The Seller agrees to deliver to the Buyer all documents confirming that the specified product requirements were abided on request.
- Liability for defective goods
9.1 The Seller declares that the goods will be delivered in quantity, design and quality according to the agreed terms and will have the usual characteristics so as they are eligible for standard use.
9.2 The goods have defects, if not delivered properly packed and covered for transportation, in quantity, quality and performance provided by the purchase contract or these GPC.
9.3 Quantitative defects, defects in documents. The Seller shall guarantee conformity of the quantity and quality of the goods delivered to the content in the order form and with the data given in the delivery note. The object of receipt is also a delivery documentation supplied.
If discovered during the receipt that the amount of delivered goods does not comply with the order form or reference to the delivery note, the Buyer will have the right, in its sole discretion, to select one of the following options:
- a) accept difference with demand that the next shipment will be adjusted accordingly
- b) reject the excess products with the obligation of the Seller to take these products away at its own expense and risk
- c) ask for the immediate dispatch of the missing goods to be delivered within 2 working days
Entitlement to performance according to the variants a + b) will be communicated to the Seller no later than 10 working days from the date of delivery of the goods.
Entitlement to performance according to the variant c) shall be communicated to the Seller immediately after the receipt of the goods by phone or e-mail.
In case the documents have defects, the Buyer is entitled to return them to the Seller at Seller’s expense or to call for delivery of documents without defects. The Seller is obliged to deliver a full documentation free of defects without undue delay, no later than 5 days from returning faulty documents or receiving the request from the Buyer.
9.4 Quality warranty. The Seller is liable for any defects throughout the duration of the warranty, which become evident in the goods during this period, regardless of when these defects arise. The Buyer is entitled to notify the Seller of defects at any time during the warranty period. Quality warranty is fixed at 24 months from putting the product (goods) into operation, but not later than 36 months from the date of delivery.
9.5 Obvious defects and other external damage will be reclaimed by the Buyer within 15 working days of delivery. Delivery is subject to control on a random sampling in the range specified in the sampling plan of the Seller. If the sampling plan is not established, taking over the deliveries will take place in accordance with the internal regulations of the quality management system of the Buyer. The selection of samples for inspection shall be carried out randomly so that each product group is included in the selection. If the set is supplied in a number of transport units, sampling is carried out so that at least one sample is selected from each transport unit. If the assessment finds two or more non-conforming samples, supply is considered unacceptable and is returned to the Seller for reclassification.
9.6 The Buyer is obliged to claim defects in writing to the Seller within 15 working days of their discovery and to enable the Seller to examine the complaint. The Seller is obliged to convey the specific solution proposal to the complaint in writing within two working days of the fault notification (unless decided otherwise), including the planned implementation deadlines of the remedial measures. If the Seller breaches the obligation to convey the solution proposal by the deadline, the Seller undertakes to pay the Buyer the penalty in the amount of CZK 1.000, – for each day of delay in communicating regarding the proposal.
9.7 If the Seller does not send its proposal to eliminate complaints within the specified time and it possible to remedy the defect by the Buyer, the Buyer is entitled to remedy the defect. Incurred costs will be charged to the Seller.
9.8 If a defect is detected after the production initiation, the Buyer may claim for damages, including compensation for additional costs.
9.9 In case of defective goods the payment of unpaid invoices may be suspended and extended until the full settlement of the complaint. The extended maturity in order to resolve the complaints does not affect the fines and penalties due to non-payment of the bill. The Buyer shall be entitled to charge the Seller the costs of control and takeover of defective supplies in case of a legitimate complaint.
9.10 The Seller undertakes to rectify defects within the warranty period at its own expense, either by repair or replacement in the form of delivery, within a period of up to 7 working days of the claim delivery from the Buyer.
If the Buyer makes a claim from liability for defects and the Seller does not remove the defects of goods in the manner and within the time specified in the preceding sentence, or if, before its expiration the Seller shall notify the Buyer that the defect will not be removed, the Buyer may:
- a) withdraw from the contract or
- b) require the removal of defects by delivery of replacement goods or
- c) require the removal of repairable defects
- b) request a reasonable discount on the purchase price
- c) remove the defect himself or via another person at the expense of the Seller.
9.11 Unless stated otherwise in these GPC, the Seller must compensate the Buyer the damage incurred due to defective supplies or breach of statutory safety regulations or other legal reasons.
9.11 Claims arising from defects in goods are governed by §2099 et seq. Civil Code of the Czech Republic.
- No competition
10.1 The Parties agree that, in the event that an order is subject to the development of goods and is paid by the Buyer, the Seller is not entitled to provide the Third Parties with the goods neither for the duration of the contract nor after its completion. If any Third Party is interested in the supply of the same goods, the Seller is obliged to refer the Third Party to the Buyer so as the Buyer determines whether the delivery will be made and under what conditions. If the Seller makes any changes to the constructional solution of the goods supplied as the object of the contract, the Seller shall notify the Buyer of such a change and ask for his approval of production.
10.2 If any preparations or tools for the future production are needed to be produced as a part of the goods development, the owner of these components will be the Party which paid for their production. Using components for the Third Parties is subject to the prior written consent of the Buyer.
10.3 The Parties hereby agree that they will consider any commercial transaction as confidential and will consider it a part of trade secret and that all the information acquired in the framework of cooperation will be considered during the term of this contract and after its completion confidential and will not be disclosed or used for the benefit of the Third Parties.
10.4 In breach of the obligations under this article, the contracting parties agree that the party which breaches the obligation will pay the other Party a contractual penalty of 1 000 000, – CZK (one million), within 14 days following the formal notice. The contractual fine does not substitute for the claim for damages made by the authorized party.
10.5 The rights and obligations given by these GPC pass to the legal successor of the participants.
- Resolution of Disputes
11.1 The Parties are committed to solve amicably all property disputes that would arise from this contract or in connection with it. In case of impossibility of concluding the dispute will be solved out of court in judicial proceedings. Competent court is the court designated by the headquarters of the Buyer.
- Final arrangements
12.1 Any changes to these GPC and additions thereto may be made only in writing.
12.2 The content of these GPC has the character of a trade secret and as such can not be disclosed to Third Parties without a written consent of both Parties.
12.3 Legal relations which are not regulated by these GPC are governed by the Civil Code no. 89/2012 Coll.
12.4 The written arrangements agreed between the Parties within the accepted order or purchase contract have priority over GPC.
12.5 These GPC are executed in 3 (three) copies, 2 copies are for the Buyer.
12.6 The Parties declare that they are familiar with GPC and are obliged to follow them.
12.7 Validity of GPC was set for an indefinite period. Orders from the buyer will only include a reference to them, with the obligation of both Parties to follow them. This rule shall apply until the Parties agree otherwise in writing.
In Studénka, …..
For Buyer ……………………………. For Seller…………….
Mazanec Ladislav, director of the company